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Summary Annual Report for the Duke University Welfare & Fringe Benefits Plan. Box 90496 *Please review the changes affecting current Reimbursement Accounts. Access your Duke MyChart patient account to make appointments with your current primary care or specialty provider, view lab results, update information and make payments online. DUHS staff accrue or earn time off based on years of service and whether they are in an hourly-paid or monthly-salaried position. Duke University Health System (DUHS) provides staff time off for personal, family, community, and other outside needs and obligations through the "Paid Time Off" (PTO) plan, which combines vacation, holiday, bereavement, and sick leave into one program. Reimbursement Accounts | Human Resources Duke Health staff will attend the Day 1 at Duke Health orientation on their first day of work and complete Duke Health Orientation modules via the Learning Management System (LMS) within the first two weeks of employment. Phone: (919) 684-5600 Durham, NC 27705 Staff working in departments that close on these holidays or requesting time off on recognized holidays will be able to use their Short-Term Bank. Medical Claim Form - Aetna. Duke recognizes that during a regular staff member's career circumstances may arise which require a prolonged leave of absence from work. Duke University Health System (DUHS) provides paid time off for eligible employees for the purpose of rest, relaxation, illness, holidays, personal, and family needs. Employee Appreciation | Human Resources Duke University Health System (DUHS) provides a Paid Time Off (PTO) program for eligible employees which puts vacation, sick leave, holiday, and funeral leave into one program. Durham, NC 27705 The design of the PTO program is also intended to assist employees and DUHS in managing staffing needs in order to meet the operational needs of DUHS. If you were . This is known as the "use-it-or-lose-it" rule. This plan uses a health care provider network unique to Duke. If you enroll within the first 30 days, you do not have to answer medical questions. Please refer to the links to the left for more details. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. Hourly-paid staff who are eligible for retirement from Duke and have accrued time in the COB will receive either a normal or early reduced pension as provided in the Employees Retirement Plan and will be eligible for the following: Short-Term Bank (STB) days are available for vacation, holiday, bereavement leave, and sick time. Upon resignation, layoff or retirement, DUHS will pay out 100% of all accrued and unused Short-Term Bank hours for those who have more than one year of service, and 50% of all accrued and unused Short-Term Bank hours for those with more than 90 days but less than one year of service. Have questions? New to Duke? | Human Resources Duke University Health System (DUHS) provides paid time off for eligible employees for the purpose of rest, relaxation, illness, holidays, personal, and family needs. Return the completed form to the address listed on the form. Aetna (Duke Select & Duke Basic members) 800-385-3636. Privately Owned Vehicle (POV) Mileage Reimbursement Rates Policy Statement. Have questions? Phone: (919) 684-5600 A mobile app is also available in the Apple and Google Play app stores. 1-800-556-1555. Box 90496 Such requests should be coordinated with the staff member's supervisor. Box 90496 Duke University Job Descriptions | Duke Human Resources An online directory of participating medical providers by medical plan is available here. A printed copy of these reports may also be obtained, at no cost, by contacting the Human Resource Information Center at (919) 684-5600. Phone: (919) 684-5600 705 Broad St. When the Short-Term Bank (STB) is empty, Long-Term Bank (LTB) days can be used for family or personal illness time. Learn more on the Benefits section of the Human Resources website or find specific information based on your employment status: University Salaried Staff Member. 705 Broad St. Health System staff have access to PTO accrual banks in the form of Short-Term, Long-Term and Carry Over Banks for the purpose of taking time off from work. You may also call the Human Resources Information Center at 919-684-5600. HealthEquity has released a mobile application that allows smartphone users to take pictures of receipts and upload them to assist with verification of purchases or submission of health care reimbursement claims. Under Duke Select you may, but are not required to, select a primary care physician (PCP) from a plan's list of network providers. Any absence incurred during a severe weather and/or emergency condition event will be considered as unscheduled time off. By calling a health care advice line, faculty and staff can get confidential, up-to-date health information any time of the day or night. Box 90496 Durham, NC 27705 Phone: (919) 684-5600 Have questions? Make your benefit selections carefully as you will not be able to make changes afterward until the next annual open enrollment period, unless you have a qualifying life event. If an hourly-paid staff member does not come to work, he or she may use accrued time from the Short-Term Bank. Staff who are registered voters and unable to vote outside of regular work hours should be granted scheduled time off with or without pay. Duke provides time away from work to eligible staff members for a variety of reasons personal, family, community and other outside needs and obligations. If a staff member accrues more than 55 days (440 hours) of paid time off, the excess goes into the Long-Term Bank (LTB) automatically. Box 90496 Have questions? Phone: (919) 684-5600 Employee Discounts | Human Resources Reimbursement accounts help you take advantage of tax savings on eligible health care and dependent care expenses. Although Duke's Reimbursement Accounts offer you the opportunity to pay expenses tax free, IRS rules state that any deposits not used for expenses incurred during the plan year will be forfeited. Your Benefits | Human Resources 50% if service is more than 90 days but less than one year, Staff member is paid in a lump sum at the current rate of pay, or. Have questions? Duke Select, Duke Basic Members. Out-of-network care is only covered for emergency or urgent care. For further information concerning North Carolinas election laws, poll locations, and voter registration, please contact the State Board of Elections at (919) 733-7173 or refer to their web site. Academic Year: 2022/2023. Duke@Work is a self-service web site that offers faculty and staff the ability to view and update their personnel information at Duke. To enroll, please contact Mercer Voluntary Benefits at 1-800-552-9670 or visit the Mercer Voluntary Benefits Personal Plans web site for additional information. Pay for missed work due to bereavement leave is charged to the Short-Term Bank at straight time rates (with shift differential and weekend work premium not applicable). North Carolina polling locations are open from 6:30 a.m. to 7:30 p.m. on all scheduled voting days. Durham, NC 27705 Duke provides benefits to eligible university and health system employees and their dependents based on employment status, length of service, and other criteria. Carry Over Bank (COB) This bank consists of earned time that was carried over from the University sick leave program when the DUHS PTO program was implemented in July 1999. That means less hassle and less paperwork. There is no pre-set limit to the number of days used. Since this network is unique, we encourage you to carefully review the provider listing here. The annual limit for the Health Care Reimbursement Account is: January 1, 2023: $3,050. Upon termination of employment or death, unused accrued Short-Term Bank time is paid to the staff member or his or her estate. Retirement | Human Resources Once a year, staff will be given an opportunity to sell Long-Term Bank (LTB) time at 50 percent of their base rate of pay. Payout of Accrued Time Upon Leaving DUHS | Human Resources Summary Plan Descriptions & Required Notices | Human Resources All of our medical plans will cover pre-existing conditions or covered services. Duke Human Resources 705 Broad St. Note: Beginning with the 2023 plan year,you can carry over up to $610 of unused funds into the next plan year for the Health Care Reimbursement Account only. Selecting the Exit button exits www.TimePC and closes the web browser window. Within your first 30 days, you need to be sure to enroll in certain benefits such as medical, dental, vision and reimbursement benefits if you plan to do so. Upon retirement, unused accrued Short-Term bank and, if you are over age 55 or older, 100% of your Long-Term will be paid to the staff member. Durham, NC 27705 The supervisor and staff member schedule time off in accordance with existing work requirements. For assistance in enrolling using the Duke@Work self-service website, download these step-by-step instructions or watch the video below. Should additional time off be necessary for a staff member to attend the funeral, such additional time off may be requested either as Short-Term Bank Time or authorized non-paid time off. Be sure to review important Duke policies and discuss any questions with your supervisor. Box 90496 Several of Duke's benefit programs require staff to enroll within a specified period of time or wait to make changes until the annual open enrollment period. Hourly-paid staff who retire after 7/1/1999 will have time in the Carry Over Bank applied to their credited years of service for the Employees Retirement Program. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. Staff may not use more than 55 days in a year. Your Duke Health Account. Other factors that may be considered in scheduling time off include department needs, the staff members length of service, and the staff members accrued amount of unused vacation/PTO. For more information, please see the SummaryPlan Description. Medical Insurance | Human Resources View a sortable list of current Duke employee discounts.. Staff & Family Programs, a division of Duke University Human Resources, conducts an independent review of all potential and existing PERQS establishments through the Better Business Bureau of America (BBB). Staff may use a maximum of 55 days from the Short-Term Bank each year. As a new staff member, you have 30 days from your date of employment to enroll in certain benefits, including medical, dental, vision and reimbursement account plans. Duke@Work is a self-service web site that offers faculty and staff the ability to view pay statements, update personnel information, and review benefit selections and retirement plan balances. 705 Broad St. Unlike traditional HMOs, with Duke Select you do not need a referral from your PCP to see a network specialist. Every November, Health System staff have the opportunity to buy back hours not used from the Long-Term Bank at 50 percent of the staff members base rate of pay at the time of cash-out. Box 90496 You may enroll online through the Duke@Work self-service website or return completed enrollment forms to the address listed on each form. Approved time for bereavement leave is considered Scheduled Time Off. Duke Human Resources If you don't enroll within your 30 day window for voluntary benefits such as supplemental life insurance and voluntary disability plans, you will be subject to evidence of insurability. Duke Human Resources Each employee's needs are different that's why Duke offers different medical plans to meet the needs of Duke faculty, staff and their family members. Fax: 877-353-9236 Have questions? Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, changes affecting current Reimbursement Accounts, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. Duke Human Resources 705 Broad St. Careers | Human Resources If you need assistance with any of these materials, please let us know and the Benefits staff will be glad to assist you. For more information, please see theDuke Benefits Decision Guide for New Hires. Duke provides time away from work to eligible staff members for a variety of reasons personal, family, community and other outside needs and obligations. You will now see several HealthEquity brand updates in your online personal account/member portal. Only expenses incurred on or after your effective date of coverage may be reimbursed. You may enroll in any of these plans at any time. Duke provides up to six consecutive weeks of 100 percent paid parental leave to the eligible parent serving as the primary caregiver following the birth or adoption of a child. Should the death of a relative occur while the staff member is on scheduled time off, the staff member should immediately notify his or her supervisor so that the necessary arrangements can be made for additional time off. Paid in a lump sum at the current rate of pay. Medical, Dental, & Vision Benefits | Human Resources Box 90496 $1.74. Durham, NC 27705 Representatives are available Monday - Friday, 8 a.m. to 6 p.m. EST. (When can I enroll?). If you have questions that are not addressed on this website, please contact: HealthEquity Phone: (919) 684-5600 There are many instances of flexible work arrangements at Duke today. Have questions? Issued Date: 07/01/2006. Note: The user's session terminates automatically if the browser is idle for more than 5 minute(s). To keep it that way, it's important to comply with the IRS regulations that govern the program. This gives employees more flexibility in scheduling time off to meet family needs and balance work and personal life. Duke also provides for other types of work absences, including workers' compensation, funeral leave, voting time, jury duty leave, flexible work arrangements, and disability insurance. Have questions? January 1, 2023. PTO is accrued but not used during the first 90 calendar days of employment (that is, during the Orientation and Evaluation Period). You should also attend an orientation event that will provide important information about Duke, its missions, and operations. 705 Broad St. Duke@Work - Self Service Web Site | Human Resources If you want to enroll in medical, dental, vision or reimbursement benefits, you must submit your enrollment forms via Duke@Work or to Duke Human Resources at 705 Broad St. within the first 30 days of eligibility. For more information, please see the HR Policy Manual: Paid Time Off. For additional information on the PTO system, please contact a department or unit payroll representative or refer to the Paid Time Off web site. Duke Human Resources Modes of Transportation. Formal guidelines have been developed to help support supervisors and employees in establishing these arrangements. The site offers flexibility and convenience to view pay statements online, sign up to discontinue paper pay statements, update home and work addresses, set up or change bank accounts for direct deposit, and review benefit selections and retirement plan balances. For more information, please see theDuke Benefits Decision Guide for New Hires. Payment for PTO is made at base pay on regular payroll dates. The Long-Term Bank (LTB) is the second bank from which PTO is taken and can only be accessed once the STB is depleted. A leave of absence requires the approval of the requesting employee's department. Because your contributions are deducted from your pay before federal income, state income, and Social Security taxes have been withheld, you save on taxes. The PERQS Program provides active regular Duke faculty and staff service and entertainment opportunities at discounted costs. During your first two weeks, all Duke University staff will attend a New Staff Orientation session to provide an overview of the broader organization, describe the history, culture and expectations of Duke, and describe your benefit options. Box 90496 Policy Number: 09.10 Staff may call the Time Call System at 681-1011 to check on Long-Term Bank accrual balance. For your convenience, a checklist of benefits for which you may be eligible is listed below. Earned hours are deposited into the Short-Term Bank on each pay period. Phone: (919) 684-5600 Issued Date: 07/01/2006. Staff may keep up to 120 days (960 hours) in their Long-Term Bank (LTB). Time off can be for holidays, illnesses, vacations, or any other reasons as long as the time is accrued and scheduled with the supervisor. Duke Human Resources Issued Date: 07/01/2006. The exact method of computation of pension benefits and the conversion of unused Carry-Over-Bank hours into additional-length-of-service credits will be governed and defined by the Employees Retirement Plan (ERP). Time Away From Duke | Human Resources Mailing Address: Claims Administrator, PO Box 14053, Lexington, KY 40512. January 1, 2022: $2,850. Health System staff receive the following accrued and unused time based on stated guidelines: Duke Human Resources Please refer to the Medical Plans Comparison Chart and Monthly Medical Premiums for details. Currently, this bank ensures that University staff who transfer to the Health System do not lose any of their earned sick time. Select the Login button to connect to www.TimePC. To log into www.TimePC, enter your employee or badge number at the prompt. Employees can log on to the www.TimePC system to view their PTO time and attendance data. Phone: (919) 684-5600 Dental Insurance. The Kiel Vacation/PTO Donation Program allows employees the opportunity to donate accrued vacation or PTO hours to fellow employees who have experienced a catastrophic illness or injury and who have exhausted all accrued time, thus resulting in a prolonged, unpaid leave of absence. Duke offers you two reimbursement accounts: a Health Care Reimbursement Account (for your eligible health care expenses not covered by insurance) and a Dependent Care Reimbursement Account (for reimbursement of day care expenses for eligible dependents). Durham, NC 27705 Airplane*. Health System staff have the opportunity to accumulate time to be used for rest, relaxation, illness, personal, family needs, sellback (cash-out), or retirement. The New Vehicle Purchase Program (X-Plan) also known as the Partner Recognition Program, is offered by Ford Motor Company to the employees, retirees, spouses and other household members (driver's license required for proof of residency) of selected Tier 1 suppliers, business partners, fleet partners and special organizations having a unique relationship with the Ford Motor Company. Duke has a Health Care Card, administered through HealthEquity, that will pay for many eligible health care expenses at the point of sale using funds from an employee's health care reimbursement account. * View this FAQ for more information. If a Duke faculty or staff member has gone above and beyond the expectations of his or her job to help you, a customer or a coworker, let him or her know how much you appreciate the effort. Upon retirement, unused accrued Short-Term Bank and, if you are age 55 or older, 100% of your Long-Term Bank will be paid to the staff member. The annual limit for the Health Care Reimbursement Account is: By setting aside pre-tax money from your pay into the Health Care and/or the Dependent Care Reimbursement Account, you may later file for reimbursement of eligible expenses incurred in the plan year (Jan. 1 - Dec. 31) that are not covered by insurance. Please note, there is no payable benefit to any of the UNC system schools once the per semester deductible is . Your words of appreciation will be posted on this blog throughout the year for others in . Duke Human Resources Full-Time: Scheduled to work 40 hours or more each week. 705 Broad St. Click here to log in to your HealthEquity personal account, where you can view account activity, check the status of claims and payments, and more! The reimbursement account plans are governed by Internal Revenue Code guidelines that limit the reimbursement of either health care expenses or dependent care expenses to legal dependents. Upon resignation, layoff or retirement, DUHS will pay out 100% of all accrued and unused Short-Term Bank hours for those who have more than one year of service, and 50% of all accrued and unused Short-Term Bank hours for those with more than 90 days but less than one year of service. Box 90496 At the same time, it is necessary to place reasonable limits on time away from work to ensure that each staff member's job responsibilities are properly carried out, and that all staff members are treated fairly and consistently in dealing with time away from Duke. Newly eligible employees should enroll in their respective Duke Benefits Overview via Duke@Work My Careers to learn more about their benefits at Duke. Duke Human Resources To help you avoid any inconvenience, please keep these tips in mind: Duke Human Resources Have questions? Take time to recognize a colleague at Duke for making a difference. It incorporates vacation, sick leave, holiday, and bereavement leave into one bank. Otherwise, you must wait to enroll until the next annual open enrollment period, unless you have a qualifying life event. Durham, NC 27705 You can join if you are a regular employee scheduled to work at least 20 hours per week and are in the payroll/benefit classification eligible to participate. Phone: (919) 684-5600 Staff scheduled to work less than 20 hours per week are not eligible for vacation. If you want to enroll in medical, dental, vision or reimbursement benefits, you must submit your enrollment forms via Duke@Work or to Duke Human Resources at 705 Broad St. within the first 30 days of eligibility. Health System staff may use their accrued Short-Term Bank time to arrange for necessary time off. Otherwise, you must wait to enroll until the next annual open enrollment period, unless you have a qualifying life event. The design of the PTO program is also intended to assist staff and the health system in managing staffing needs so as to meet Dukes operational needs. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, special instructions for 4th quarter hires. * A family member is defined as a child, spouse, registered same- sex partner, brother, sister, parent, parent-in-law, grandparent, or grandchild. If use of privately owned automobile is authorized or if no Government-furnished automobile is available. Phone: (919) 684-5600 Policy Number: 09.13 Have questions? Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke Benefits Decision Guide for New Hires, Mercer Voluntary Benefits Personal Plans web site, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan, Automatically provided for employees enrolled in one of the four health care plans, To enroll, please contact Mercer Voluntary Benefits at 1-800-552-9670 or visit the. Remember, participation in this program is voluntary. However, recognized holidays that occur during the Orientation and Evaluation period will be paid. Staff should refer to specific benefit plans for information regarding eligibility and coverage for eligible dependents. Box 90496 Durham, NC 27705 Phone: (919) 684-5600 Have questions? Staff working an abbreviated work schedule of at least 20 but less than 40 hours per week (or 80 hours per biweekly pay period) should earn vacation on a pro-rated basis. The Duke SelectHMO medical insurance plan is available only to employees living in ZIP codes beginning with 272, 273, 275, 276 and 277. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Kiel Voluntary Vacation/PTO Donation Program, Volunteer & Unpaid Intern Policy Guidelines, Equal Employment Opportunity & Affirmative Action, Protected Health Information and Patient Privacy, Integrity in Action - Duke Health Compliance Program Code of Conduct, Recording, Reporting & Payment of Work Time, Kiel Memorial Voluntary Vacation/PTO Donation Program, Returning to Work from a Work-Related Injury/Illness, Workplace Violence Prevention and Response, Full-Time: Scheduled to work 80 hours each two week period. No additional time can be earned or transferred to this bank because of the new PTO program. Box 90496 Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke Benefits Decision Guide for New Hires, You can enroll in this employee-paid plan. Children's Tuition Grant | Human Resources This adjustment will be accomplished by taking the total number of these unused Carry-Over-Bank hours and converting them into additional-length-of-service credits that are then used to calculate the staff member's eventual retirement payment.

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